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Annual Neighborhood Meeting 2023
January 7 @ 6:00 pm - 8:00 pm
Oakbridge Community Services Association
2023 Annual Meeting • Thu. Jan. 5 • 6:30 PM
All Oakbridge Community residents are invited and encouraged to attend the Oakbridge Community Services Association annual membership meeting on Thu. Jan. 5 at 6:30 PM at the Midtown District Police Station, 4020 Mineral Point Rd.; enter using the doors nearest the flagpoles. You can also attend and vote from the comfort of your own home via Zoom. E-mail firstname.lastname@example.org for the link, which will not be sent out until the day of the meeting to avoid Zoom bombers.
If you are unable to attend the meeting yourself but wish to have your voice heard and votes cast on your behalf, you may designate a proxy by contacting email@example.com no later than Wed. Jan. 4.
2023 being an odd-numbered year, 4 seats on the Board of Directors will be up for election to a 2-year term. If you are interested in running for one of those seats, ask for a “Declaration of Candidacy” form by contacting firstname.lastname@example.org no later than Wed. Jan. 4. Directors serve without compensation and are expected to attend about half a dozen meetings a year.
Here’s the rest of the agenda:
- 6:30 – Call to order
- 6:31 – Overview of the agenda
- 6:32 – Introduction of Board members and other officers
- 6:34 – Announcement of proxies
- 6:35 – Introduction of, and brief remarks by, candidates for the Board of Directors
- 6:45 – Explanation of election procedures
- 6:49 – Polls open for election of Directors
- 6:50 – Guest speaker #1, Realtor Wendy Dalgety
- 7:15 – Officer reports on activities during the previous year
- 7:35 – Guest speaker #2, Alder Nikki Conklin
- 7:49 – Polls close for election of Directors
- 8:00 – Open discussion
- 8:25 – Announcements
- 8:30 – Adjournment
The first meeting of the newly elected Board will commence 5 minutes after the adjournment of the annual meeting. All community members are welcome to stick around for it; it will also be available via the same Zoom link. At that time, the Board will elect its officers for the coming year. The Treasurer and Secretary are not required to be Board members. The Board will also appoint the 5 members of the Architectural Review Board. If you are interested in serving in any of those positions, please e-mail email@example.com.
Brief history (optional reading)
Back in the 1970s, Madison developer James V. Burkhard set out to create 3 new developments in the southwest corner of the city: Oakbridge Apartments, Oakbridge Condominiums, and Oakbridge Community. The latter, comprising 145 private, single-family homes fronting on Oakbrook Circle and its 4 cul-de-sac courts, are the territory covered by OCSA. As a condition and benefit of purchase, each owner of one of those properties is automatically a member of OCSA and entitled to 1 vote at the annual meeting; if a property is owned jointly, the co-owners must decide among themselves how to cast any votes to which they are entitled.
OCSA has been set up as a representative democracy, not a direct democracy. The only decisions required of the 145 members are whom to elect as Directors and whether to amend the governing documents. All other OCSA business is handled by the elected Board. The primary responsibilities of the Board are care and maintenance of the common areas, preservation of community architectural standards, and organizing community social activities.
The Board is required to adopt an annual budget and present it to the members at the annual meeting. That budget was adopted at the Nov. 10 Board meeting and will be reviewed on screen during the annual meeting.